Admin Officer (IMMEDIATE HIRING)
07-01-2021 17:09:37
Job Type : Full Time
Salary: Unspecified
Key Skills : CRM, Microsoft Office, Office Management, Administrative Skills, Microsoft Outlook
Experience : 3 years
Jumeirah Lake Towers
Company Profile
A leading solutions provider in information technology based in Dubai
Job Description
- Responsible for the daily office procedures and ensure that the administrative activities run smoothly on a daily and long-term basis.
- Act as the point of contact for all employees, providing administrative support and managing their queries.
- Organize company records, manage office stock, prepare regular reports (e.g. petty cash)
- Manage office supplies stock and place.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents.
- Answer queries by employees and clients.
- Update office policies as needed.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Responsible for managing the trips of MD abroad.
- Arrange travel and accommodations.
- Distribute and store correspondence (e.g. letters, emails and packages)
- Rebranding presentations via Power Point Presentation.
- Schedule in-house and external events.
- Prepare quotations for Sales team.
- Negotiate pricing of supplier and check with the market price.
- Assist the sales team with entity registrations.
- Responsible for shipping and logistics both import and export.
- Initiate the onboarding of the newly hired employee.
- Handle the petty cash report.
- Take calls and address it to the concerned party if necessary.
Requirements
- The ideal candidate needs to have a working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)
- Female candidates can only apply.
- Ability to speak in English and Filipino.
- Proven work experience ideally more than 3 years of being an Administrative Officer, Administrator or similar role.
- Solid knowledge of office procedures.
- Excellent written and verbal communication skills.
- Strong organization skills with a problem-solving attitude.
- Attention to detail.
- ‘Whatever it takes’ attitude and motivation to do whatever necessary to assist all departments in the office.
- Available to join immediately.
- Microsoft office and intermediate computer knowledge.
- Contribute to team effort by accomplishing related results as needed.
Qualifications
- Bachelor's Degree holder in Administrative course or similar.