Admin Officer (IMMEDIATE HIRING)

07-01-2021 17:09:37

Job Type : Full Time


Salary: Unspecified

Key Skills : CRM, Microsoft Office, Office Management, Administrative Skills, Microsoft Outlook

Experience : 3 years

Jumeirah Lake Towers

Company Profile

A leading solutions provider in information technology based in Dubai

Job Description

  • Responsible for the daily office procedures and ensure that the administrative activities run smoothly on a daily and long-term basis. 
  • Act as the point of contact for all employees, providing administrative support and managing their queries. 
  • Organize company records, manage office stock, prepare regular reports (e.g. petty cash)
  • Manage office supplies stock and place.
  • Maintain and update company databases.
  • Organize a filing system for important and confidential company documents.
  • Answer queries by employees and clients.
  • Update office policies as needed.
  • Maintain a company calendar and schedule appointments.
  • Book meeting rooms as required.
  • Responsible for managing the trips of MD abroad.
  • Arrange travel and accommodations.
  • Distribute and store correspondence (e.g. letters, emails and packages) 
  • Rebranding presentations via Power Point Presentation.
  • Schedule in-house and external events.
  • Prepare quotations for Sales team.
  • Negotiate pricing of supplier and check with the market price.
  • Assist the sales team with entity registrations.
  • Responsible for shipping and logistics both import and export.
  • Initiate the onboarding of the newly hired employee.
  • Handle the petty cash report.
  • Take calls and address it to the concerned party if necessary.

Requirements

  • The ideal candidate needs to have a working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams) 
  • Female candidates can only apply.
  • Ability to speak in English and Filipino.
  • Proven work experience ideally more than 3 years of being an Administrative Officer, Administrator or similar role.
  • Solid knowledge of office procedures.
  •  Excellent written and verbal communication skills.
  • Strong organization skills with a problem-solving attitude. 
  • Attention to detail. 
  • ‘Whatever it takes’ attitude and motivation to do whatever necessary to assist all departments in the office.
  • Available to join immediately.
  • Microsoft office and intermediate computer knowledge.
  • Contribute to team effort by accomplishing related results as needed.

Qualifications

  • Bachelor's Degree holder in Administrative course or similar.